The UC-AFT and the University, at the request of either party, shall meet at a
mutually agreeable time and place to discuss matters of mutual concern.
When practicable, meetings concerning a local campus problem will be held
on the affected campus.
Topics for discussion at the meeting shall be communicated to the other party
at the time the meeting is requested. The parties will attempt to finalize an
agenda at least seven (7) calendar days prior to the scheduled date of the
meeting.
Each party shall designate a chair for the meeting, who shall coordinate the
agenda and arrangements for the meeting. Whenever possible, such
meetings shall be scheduled so as not to conflict with UC-AFT
representatives' course meetings or other duties. If such conflict should occur,
representatives shall be without loss of compensation.
When issues of concern to NSF arise which are not appropriate for labor-
management discussions, any written comments which the UC-AFT wishes to
submit will be forwarded by the University to the relevant University official or
committee. Labor-management meetings shall not preclude or substitute for
appropriate consultation with NSF through normal academic channels.
No provision of this MOU assures or prohibits participation by unit members
on campus or systemwide committees.
MEMBERSHIP LISTS
The University shall provide the UC-AFT with an annual list of bargaining unit
members electronically, via the FTP site.
The employee list on the FTP site shall contain the following information:
name, employee identification number, title, title code, monthly salary,
campus address, and home address unless the NSF has requested that
her/his home address not be released, most recent date of hire,
department/organizational unit, percent of appointment, type of appointment,
and appointment end date where applicable. Effective February 1, 2003, the
FTP site shall include the NSF e-mail address contained in the campus e-mail
directory. The University will update the e-mail addresses in the FTP site on
a quarterly basis.
COPY OF UNION DOCUMENTS
Unless otherwise agreed, following negotiations, ratification and approval by
the parties, the University shall prepare a draft of the revised MOU as soon as
practicable for review by the UC-AFT.
The cost of printing copies for distribution to NSF will be borne equally by the
Union and the University. The requesting party will pay for additional copies.
Appointment Letters provided to bargaining unit employees shall include a
paragraph that states that the MOU governs the terms and conditions of their
employment and that the MOU is available via the University website and in a
specified University office. The University's and AFT's web site addresses
shall be included in the appointment letter.
The parties understand and agree that during the term of this MOU, the
information described in the Appendices will be subject to modification to
maintain currency. The parties further understand and agree that the
University will provide to the UC-AFT the updated information and will have
the MOU updated.
USE OF FACILITIES
Access
Subject to the campus policies and procedures in effect at the time the
use is requested, the UC-AFT shall be able to use bulletin boards,
general classrooms, information tables and meeting rooms when not
otherwise in use.
During formal meet and confer sessions held at University facilities, the
University shall provide reasonable access to any on-site copy
machine.
The UC-AFT and its members shall not conduct internal union
business on work time such as membership solicitation, grievance
solicitation, campaigning for union office, hand billing or other
distribution of literature. All other union activities, except direct contact
with and/or response to the University, or as specifically set forth in this
MOU, shall take place during non-work time and without the use of
University resources, such as telephones, copy machines, e-mail, fax,
etc.
Local union officers may use existing University telephones to conduct
business with the University pertaining to the administration of this
MOU and/or to communicate with NSF to attempt to resolve and/or
process grievances under this MOU. This does not include the conduct
of any research or investigation regarding filed grievances. No calls
shall be made that result in costs to the University; for example, calls
involving tolls, long distance, ATSS, Fax, etc. The frequency and
duration of permitted phone calls shall not interfere with or disrupt
completion of work assignments or impair the efficiency of University
operations. In the event phone use interferes with or is disruptive to
the accomplishment of assigned work or to University operations, the
University may terminate access to the University's telephone facilities
as provided herein.
The UC-AFT shall not list work telephone numbers in any union
publication.
The University policy concerning the use of electronic communications
shall apply to NSF in the same manner as it applies to Senate Faculty
and staff.
U.S. Mail Delivery
The University will distribute in the normal manner United States mail that it
has received, on which postage has been paid, and which bears the name
and correct specific campus address of NSF.
Use of Mailboxes
In locations where NSF mailboxes exist, the UC-AFT may reasonably use
such boxes in accordance with existing campus procedures in effect at the
time of the use. Where such mailboxes are in restricted work areas, the Union
may make arrangements with the responsible campus official in the restricted
work area to have the Union mail placed in the employee mailboxes by the
normal method. Where mailboxes do not exist for employees, the University
will distribute Union mail to employees by the normal method.
REGENTS MATERIAL
The University shall post at the University website the agendas for the meetings of
the Board of Regents.
INFORMATION REQUESTS
When the University makes updates and/or changes to the
Academic
Personnel Manual, and/or changes to local campus manuals or regulations
related to NSF, it posts those changes on the University's web site. The
University will provide notice to the UC-AFT of the proposed and final
changes to the APM and
the web address where the changes can be viewed.
The University shall fulfill UC-AFT requests for information and reports
relating to employment conditions of NSF to the extent required by law. The
UC-AFT will bear all appropriate costs associated with additional copies or
other information requests.
The UC-AFT shall retain any union rights expressly guaranteed by HEERA except
as specifically limited by this MOU.
The UC-AFT may pursue, through the grievance procedure allegations that
the University has violated a union right afforded by this contract.
The UC-AFT may pursue, through the PERB process, allegations that the
University has violated a union right afforded under
HEERA which is not
specifically addressed in this MOU.
Any allegation by the UC-AFT that one of its rights has been violated shall be
addressed through one but not both of the above dispute resolution
processes/procedures.
