Upon receipt of a written authorization from UC-AFT or an employee
covered by this Agreement, the University will deduct from the
employee's pay the monthly amount certified by UC-AFT to be the
dues required for the employee's membership in the Union. The
employee's authorization shall be provided on a form agreed upon by
the parties. Such individual authorization shall be effective only as to
dues becoming due after the dates of delivery of the authorization form
and accomplishing of the appropriate programming/payroll information
on the employee requesting deduction; however the time for
appropriate programming shall in no case exceed 45 calendar days
from the date of delivery of the authorization form. Any change in the
percent or maximum amount of dues shall be in accordance with B.
below. Such deduction, unless there are insufficient net earnings to
cover said deduction, shall be made monthly or, where applicable,
more frequently than monthly in accordance with University payroll
procedures in existence at the time and location the deduction is
made. The amount of the deduction shall be certified to the University
in writing, by UC-AFT.
Dues Amount Change
UC-AFT may change the certified dues amount once per calendar
year, and all costs associated with accomplishing such changes in the
dues amount (machine, programming, etc) shall be paid by UC-AFT at
the same rates that apply to other employee organizations described in
the University Accounting Manual. Any annual changes in the amount
to be deducted for UC-AFT dues shall be certified to the University, in
writing, at least 45 calendar days prior to the effective date of the dues
amount change. The University shall provide UC-AFT with estimated
costs and an estimated time of completion and UC-AFT shall pay the
agreed-upon costs before the University makes the change.
New Deductions
New individual authorizations for a UC-AFT payroll dues deduction
must be presented to the designated office at the employee's campus
location and the appropriate deduction will commence as soon
thereafter as the authorization for such deduction is entered into the
locations' payroll system, but in no case later than 45 calendar days.
Cancellation of Deductions
Bargaining unit members who are members of UC-AFT on or after the
effective date of this Agreement who wish to withdraw from Union
membership may do so during a period of thirty (30) days after the
effective date of this Agreement, and during the window period which
shall be thirty (30) days prior to the expiration date of the Agreement
by filing a written notice with the University. Withdrawal notices
received by the University at other times during the effective contract
dates shall be returned to the bargaining unit employees by the
University.
University employees in the bargaining unit who are not members of
UC-AFT and not paying dues through payroll deduction shall, as a
continued condition of employment, be required to pay a fair share
service fee. The amount of the fair share service fee shall not exceed
the monthly dues that are payable by members of UC-AFT. The
amount of the fee shall be deducted by the University from the wages
or salary of the employee and paid to UC-AFT.
Organizational Security Fee Change
UC-AFT may change the certified fair share service fee amount once
during the calendar year, or as may be required by law, and all costs
associated with accomplishing such changes in fair share service fee
amounts (machine, programming, etc.) shall be paid by UC-AFT. Any
changes in the amount to be deducted for the fair share service fee
shall be certified to the University in writing by the President of UC-AFT
at least 45 calendar days prior to the proposed effective date of the fee
change. Estimated costs and time of completion shall be provided to
UC-AFT within 30 days of UC-AFT's written request. Following
agreement on the cost and time, UC-AFT shall pay the cost and the
University shall complete the changes.
Exemption From Organizational Security Fee
Any employee of this unit who claims conscientious objections to
joining or financially supporting any public employee organization may
apply, pursuant to UC-AFT's fair share fee appeals process, for
conscientious objector status. UC-AFT shall be responsible for
determining whether the employee is entitled under applicable law to
conscientious objector status. An employee deemed by UC-AFT to be
entitled to conscientious objector status shall be required to pay sums
equal to the amount of the fair share service fee to a non-religious,
non-labor charitable fund exempt from taxation under the Internal
Revenue Service code, chosen by the employee from a list of at least
three funds designated by the University and UC-AFT. UC-AFT will,
upon request, provide the UC with a list of approved conscientious
objectors.
OTHER DESIGNATED DEDUCTIONS
Payroll deduction shall be made for UC-AFT-sponsored insurance
programs pursuant to the provisions of the University's Accounting
Manual requirements as specifically set forth in "Regulations for Non-University
Insured Benefit Programs".
Upon presentation of a signed authorization form, executed by the
employee, the University agrees to an additional voluntary check off for
UC-AFT COPE Fund, a UC-AFT special contribution program.
INFORMATION TO ACCOMPANY REMITTANCE
Each campus shall remit at least monthly to UC-AFT in the form of a remittance to
an address designated by UC-AFT an amount representing the authorized dues
deductions, fair share service fees, and other designated deductions. The University
shall submit a standard deduction report which shall contain, by campus, an
alphabetical list of the UC-AFT members and fee payers for whom payroll
deductions were made. The report shall include the employee identification number,
employee name, amount withheld, and earnings that are the basis for the deduction.
The report shall be provided electronically via the FTP site. Any costs associated
with UC-AFT-requested changes in the deduction report referenced above shall be
fully paid by UC-AFT.
FEES FOR PROVIDING PAYROLL DEDUCTIONS
Each campus, for each remittance to UC-AFT, shall charge UC-AFT
and deduct from the dues/fair share service fee total being remitted
$.07 per employee for whom fee deductions are being made and
$10.00 for each remittance. These costs shall continue to be charged
to UC-AFT for check remittance unless the parties agree otherwise. If
electronic transfer is accomplished and no check is provided, the cost
to initiate the process and cost per transfer shall be paid by UC-AFT
according to the University Accounting Manual with respect to
employee organizations.
For the purpose of voluntary deductions for UC-AFT, COPE fees
charged to UC-AFT shall not exceed the actual costs incurred by the
University to establish such deductions.
CORRECTION OF ERRORS
If the University fails to make authorized deductions of union dues, fair share
service fees, or other authorized deductions, or any part thereof, or fails to
remit to UC-AFT such authorized deductions or any portion thereof, or
erroneously withholds deductions or any part thereof, the University shall
correct the errors. The University shall refund to UC-AFT any deductions it
has erroneously failed to remit. From the time UC-AFT notifies the University
in writing of any such errors, or if the University becomes aware of such
errors, the University shall have 45 days to make the corrections. If after an
additional 45 days the University does not make the agreed-upon corrections
and UC-AFT incurs direct costs, the University will reimburse UC-AFT for
reasonable, documented costs incurred to make corrections for only
University errors. If there is not agreement on the correction or the costs, UC-AFT
may grieve the matter only as a union grievance.
It is expressly understood and agreed that UC-AFT shall refund to the
employee any deductions erroneously withheld from the employee's wages
by the University and paid to UC-AFT.
INDEMNIFICATION
It is specifically agreed that the University assumes no obligations or liability,
financial or otherwise, pursuant to payroll deduction other than those specified in this
article and in applicable law.
